Electorate Officers

What the job involves

• Liaises with other staff, government departments and members of the constituency on matters relating to the electorate and any portfolios or committees the member of parliament may be part of and other areas of general concern
• Researches and prepares reports, briefing notes, memoranda, correspondence and other routine documents
• Maintains confidential files and documents
• Attends meetings and acts as secretary as required
• Maintains appointment diaries and makes travel arrangements
• Processes incoming and outgoing mail, filing correspondence and maintains records
• Screens telephone calls and answers inquiries
• Takes and transcribes dictation of letters and other documents
• May supervise other secretarial and clerical staff

Key values of workers in Electorate Officers

• Support

  Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.

• Independence

  Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.

• Working Conditions

  Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

• Achievement

  Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.

• Recognition

  Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

Top skills required for workers in Electorate Officers

• Active Listening

  Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Speaking

  Talking to others to convey information effectively.

• Writing

  Communicating effectively in writing as appropriate for the needs of the audience.

• Critical Thinking

  Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Social Perceptiveness

  Being aware of others' reactions and understanding why they react as they do.